VALNES WEBLOCK ONLINE SOLUTION FOR HOTELS

A smart way to welcome guests. Upgrade your current hotel locks to enable online check-in.

Valnes WebLock provides hardware and software to manage hotel doors online and enables a full contactless experience for hotel guests.

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ONLINE CHECK-IN

Provide guests with mobile access or personal entry codes to access their rooms without stopping at the front desk. No app download necessary!

Custom solutions available with your property management system.

CONVENIENT ACCESS MANAGEMENT

There is no need for a guest to step by the hotel lobby  to get a new key card when extending their stay or adding a service such as spa entry or garage parking.  Access can be granted online, also based on pre-defined resort packages.

LESS PLASTIC, LESS WASTE!

Online check-in not only reduces the amount of wasted plastic cards but also limits paper usage on registration cards and paper receipts.

Valnes WebLock smart readers and smart keypads can both be wired eliminating the mountain of empty batteries.

EFFECTIVE TIME ATTENDANCE MANAGEMENT

Save time and avoid payroll errors with tracking time and attendance using Valnes WebLock smart readers.

Create time reports and use them for workflow planning and scheduling using your staff planning software.

EVERYONE SAVES TIME

Guests skip the lines and make online check-in whenever it is convenient for them. No need to stop at the lobby. Guests can go directly to their room once they arrive.

At the same time hotels save a lot of working hours. It frees your staff to serve your guests in a more meaningful way.

Everyone wins!

I’D LIKE TO DISCUSS IT

I am the only employee at an apartment hotel with eight apartments who comes into direct contact with customers. Valnes WebLock enables the entirety of customer communication to be conducted at a distance; requiring about an hour per day.

Aile Anja, CEO of Konrad Apartments hotel

THERE ARE TWO WAYS TO START USING VALNES WEBLOCK

An easy upgrade to your current hotel locks

There is no need to redesign existing hotel doors to add an online check-in option. A small controller is simply installed inside the hotel locks, which connects the locks to the internet via WIFI, meshnet, 5G, LAN, or BLE.

Hotel guests can use the secure web link or QR code sent to them by e-mail, text message, or an existing mobile app to open the doors. If your hotel has its own mobile app it is possible to add the door opening feature there. The regular plastic cards can still be used.

Valnes WebLock Digital Lock Access controller works with most electrical locks and strikes.

Install new hotel locks

The best solution for new hotels or if the hotel locks require replacement. Hotels tend to prefer our RFID smart readers that allow guests to check-in with their mobile phones or use regular plastic cards. Aparthotels, hostels, and short-term rentals mostly choose smart RFID keypads that give guests an option to use personal entry codes.

RFID keypads can also be used in offline mode during temporary power and internet outages.
Both Valnes WebLock smart readers and smart keypads can be wired or wireless. A wireless option is easier to install, a wired option has a lower maintenance cost. Controllers can be connected to the internet via WIFI, meshnet, 5G, LAN, or BLE.

AN EASY AND INTUITIVE ONLINE MANAGEMENT

Valnes WebLock’s host platform is easy to use. A cloud platform and information exchange is encrypted and stored on a bank security server. Sign in is protected with two-factor authentication.

The host platform is in six languages – English, Estonian, Finnish, Latvian, Lithuanian, Russian, and Swedish.

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STAFF PLANNING AND PAYROLL CALCULATIONS

The automated calculating of employee working hours allows one to save a lot of time and avoid payroll errors. In hotel industry wages are often calculated on the basis of actual working hours, therefore accurate data on working time is very important. With Valnes WebLock all employees register their worktime using the code or keycard. One controller is designed to register the start time and the other to register the end. Data can be easily exported to the personnel software to calculate the payroll and plan the workflow.

In the past, the head of each department spent 2-4 hours a month on manual entry of working hours. We have 9 such managers. It now takes about 20 minutes to accomplish this. So we save at least 3 full working days each month! In addition, input errors disappear and the calculation of working hours and fees becomes more reliable. This whole task became more efficient, easier, and more economical. We have recouped all the costs of this project, including the purchased equipment, in 2-3 months.

Heigo Vare, head of Vihula Manor Hospitality OÜ

INTEGRATED WITH MEWS AND OTHER HOSPITALITY APPS

Valnes WebLock has many integrations and open API to integrate with your business software and other apps  to help you automate business processes to the fullest.

Valnes WebLock integrations help you to set up fully contactless online check-in process and offer your guests other contactless services such as booking a tennis court or stream Netflix during their stay. Our solution also comes in handy scheduling staff and calculating payroll when integrated with staff planning and payroll software.

Read more about our INTEGRATIONS.